Program Assistant (part-time)

Position Summary:

The Duluth Art Institute’s mission is to enhance daily life with dynamic, innovative arts programming that upholds excellence and promotes active community participation.

 The position of Program Assistant requires a combination of administrative and people-oriented skills.  Clear writing and technical knowledge of computers and social media is required. The responsibilities include: clerical and database management and assisting in programming, fundraising, special events, and marketing. 


Works under the guidance of the Executive Director and in partnership with the Development and Communications Director, the Education Director and Curator.


$15/hour or commensurate with experience

Work Schedule:

20 hours/week with potential to grow to full time

Many events take place after 5pm and on weekends.

Assistant must be flexible in work schedule

Duties and responsibilities include the following:

Provide clerical services for the organization including but not limited to:

-          Mailings

-          Database management

-          Signage

-          Scheduling

-          Maintaining files kept in the central office including participation numbers/archives

-          Answer telephone and relay messages

-          Open and distribute mail

-          Maintain office procedures

-          Coordinate office and special event volunteers

-          Call in credit card purchases

-          Do all preparation for bookkeeping including preparing and organizing invoices, statements, check requests and filing

-          Register students for classes

-          Manage art sales

-          Work with other staff to envision and execute enhancement and engagement programming

-          Assist in organizing annual DAI fundraiser

-          Handle RSVPs, reservations, and data management for events as needed

-          Work with Development Director on member communications

-          Work closely with Communications Director on quarterly newsmagazine and all other PR and marketing materials

-          Other duties as assigned


Education and Experience:

  •         Bachelor’s degree required
  •         An interest in art, craft, and design
  •         Proficiency with Microsoft Office
  •        Proficiency with Social Media tools
  •         Proficiency with Adobe Creative suits preferred
  •         Communications experience preferred
  •         Design experience preferred


Skills and Abilities:

  •         Backwards Planner: Has a talent for – and an interest in – special event planning.  Develops and self-manages time lines and task lists leading up to events.
  •         Results and Deadline-Driven: Makes timely decisions and takes action.  Utilizes resources to achieve outcomes that best serve the organization.  Resolves barriers and obstacles that impede progress.  Meets agreed-upon deadlines.
  •         Adaptable: Effectively copes with ambiguity.  Able to work in a flexible institution
  •         Collaborative:  Supports team efforts by convening and engaging others.  Respects the perspectives of others with different backgrounds, experiences, and priorities.  Mobilizes the interest and commitment of people to gain buy-in, secure cooperation, adjust agendas, and sustain action while maintaining and nurturing important relationships.  Desires and applies constructive feedback.
  •         Effective Communicator: Has superior verbal and written communication skills.  Clearly expresses ideas.  Adjusts communications to fit the audience.  Keeps others regularly informed of objectives and progress towards goals.

Physical demands and work environment:

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

 Some standing, walking, bending, reaching, frequent use of hands, stooping and light lifting (at least 10 pounds) is needed.

• The noise level in the work environment is usually moderate.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

To Apply:

Submit cover letter and resume to: adugan@duluthartinstitute.org

Subject line: Program Assistant  

The Duluth Art Institute is committed to the principle of diversity and encourages applications from a broad spectrum of people, including minorities, veterans, and individuals with disabilities.

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